Job Description

Qualifications

• Graduate of Bachelor's Degree in Education, Marketing, Communication Arts, Human Resources Management, Psychology, Social Science or other related fields
• At least 3 years of experience in a related field like recruitment, human resources and the like
• General exposure to career preparation strategies and graduate placement activities
• General knowledge and enthusiasm with Traditional and Digital Arts, Multimedia, Information Technology and Game Development is a distinct advantage
• Strong experience and skill in reports generation and database management is an advantage for this role
• Strong database management, research and critical thinking skills
• Must possess strong relationship-building and communication skills
• Excellent command of the English Language (both written and verbal)
• Familiarity and ability to work around Google Workspace is an advantage
• Ability to handle sensitive and confidential information appropriately and with discretion
• Ability to work around new technological advancements is an advantage

Responsibilities

• Submit the official enrollment list to the Placement Office one week before classes start and send updates during the first two weeks as needed.
• Complete and update the Intern Status Tracker weekly or as necessary.
• Provide regular updates, reports, and site visit documentation to the Placement Office for monitoring internship data.
• Send performance evaluation forms to all interns' supervisors and review bi-monthly Supervisor Check-in feedback.
• Conduct follow-ups with students or supervisors based on feedback and check-ins, and coordinate with Practicum Supervisors on student concerns affecting their well-being.
• Assess and approve requests for working students, company transfers, extensions, incident reports, and facilitate investigations with the Placement Office.
• Refer students to the Placement Office and other relevant offices as needed.
  Verify submitted practicum requirements for course completion and monitor student completion form requests in collaboration with the Registrar’s Office.
• Ensure that Practicum Adviser Notes are fully completed, detailing all updates and reports for each student.
• Send the Weekly Intern Check-in form request to students every week.
• Review the submitted Weekly Intern Check-in responses and the Practicum Logs of all assigned students.
• Schedule and conduct weekly or bi-monthly meetings with the students whether individually or in groups to check on their progress.
• Share internship opportunities, training, events, or seminars related to Arts and Technology Programs with the Practicum Facebook Group.
• Conduct site visits to internship companies of all assigned students within the internship program period.
• Assisting the student in their internship journey which includes checking the student’s pre-employment documents and portfolio, providing interview or general advice, providing company recommendations, checking the submission of the Online Practicum Booklet, Weekly Intern Check-ins, and the like.
• Assisting the student with their concerns or clarifications related to their internship journey which includes concerns about the internship program, job description, employment contract, Practicum Supervisor concerns, and such through Practicum Consultations.
• Conduct check-ins with the Practicum Supervisor to address any concerns if any or to get updates about the student’s performance in the internship. This can be done virtually or in a face-to-face meeting. The Practicum Adviser can also conduct a company visit if possible following the company protocols and requirements.
• Assess students' skills, interests, and career aspirations through interviews and assessments.
• Review students' resumes, portfolios, and academic performance.
• Prepare Students for Internships by actively participating in industry readiness courses and activities such as but not limited to providing guidance on resume writing, conducting mock interviews, and workshops and training sessions on professional skills and workplace expectations.
• Develop and maintain company relationships collaborating with the External Partnerships and Linkages officer.
• Understand the needs, culture, and hiring criteria of partner companies.
• Regularly communicate with companies to identify available internship opportunities.
• Match students with internship opportunities that align with their skills and career goals.
• Coordinate with companies to ensure a good fit between the intern and the role.
• Facilitate introductions and interviews between students and potential employers.
• Regularly check in with interns and company supervisors to monitor progress and address any issues.
• Provide ongoing support and mentorship to interns during their placements.
• Collect feedback from both interns and employers to evaluate the success of the match.
• Assist successful interns in transitioning to full-time roles within the company.
• Track the performance and development of interns during and after the internship.
  Report on the success rates of internships leading to full-time employment and use feedback to improve the matching process and support services.